---
title: "Prior to arrival"
type: "wiki"
space: "New Employees"
author: "Michelle Stocking"
created: 2022-10-14T20:03:17Z
updated: 2025-12-04T20:02:11Z
tags: ["checklist", "equipment", "first-day", "new-employees", "new-staff", "onboarding", "onecard", "one-card", "setup"]
url: "https://employees.senecapolytechnic.ca/spaces/129/new-employees/wiki/view/15478/prior-to-arrival"
---

# Prior to arrival

### Contact Employee

- Reach out to the employee via their personal or Seneca email address \(if set up\) to provide them with details regarding their first day:
    - Are they working remotely or on site?
    - Who will they meet?
    - When should they start?
- Provide the below links to the employee that will be accessible once their Seneca account is set up.

- - [New employee checklist](https://employees.senecapolytechnic.ca/spaces/129/new-employees/wiki/view/4212/new-employee-checklist "New employee checklist")
    - [Add and Review Personal Information](https://employees.senecacollege.ca/spaces/129/new-employees/files/13117/add-and-review-personal-information "Add and Review Personal Information")
    - [View and Update Pay Information](https://employees.senecacollege.ca/spaces/129/new-employees/files/13118/view-and-update-pay-information "View and Update Pay Information")
- Direct employee to [OneCard](http://www.senecacollege.ca/onecard/ "OneCard Website") to submit their photo online to ensure access to their [Virtual OneCard](https://www.senecacollege.ca/student-services-and-support/campus-services/onecard/virtual-onecard-guide.html "Virtual OneCard Details") via the mobile app.
- The employee will need a OneCard – virtual or physical – to access employee hotelling workspaces at King, Markham, Newnham, and Seneca@York campuses, including the elevator vestibule doors and stairwells in CITE at Newnham.
- Provide the below links to the employee to set up and use their OneCard for door access on campus.

    - [How to Setup Your OneCard for Door Access](https://employees.senecacollege.ca/spaces/77/it-services/wiki/view/17167/virtual-onecard)https://employees.senecacollege.ca/spaces/77/it-services/wiki/view/17167/virtual-onecard
    - [How to Use Your OneCard to Open Doors on Campus](https://employees.senecacollege.ca/spaces/26/security-and-emergency-management-services/wiki/view/291/access-cards)

* * *

### Equipment and Technology Set Up

- The following equipment is provided from ITS.  Please put through your request **as soon as possible** \(preferably 2 weeks prior to start date\).

<table><tbody><tr><td></td><td>**Administrative**

**Faculty**

**Support**

**RPT**</td><td>**Continuing Education Faculty**

**Part Time Support \(Temporary\)**</td></tr><tr><td>**Equipment:**

Laptop

Monitor

Keyboard/Mouse

Carrying Case

Headphones

External Webcam</td><td>Technology will be allocated based on role, level of work flexibility and need.</td><td>Technology allocation will be determined based on need.</td></tr><tr><td>**How To Request**</td><td colspan="2">Submit a [laptop order form](https://apps.powerapps.com/play/e/default-eb34f74a-58e7-4a8b-9e59-433e4c412757/a/1248827b-7051-438a-964e-fd156410c8b8?tenantId=eb34f74a-58e7-4a8b-9e59-433e4c412757&amp;hint=3f667e12-2cce-499e-ae45-61a5906b59c9&amp;source=sharebutton&amp;sourcetime=1738679254987 "https://seneca.sharepoint.com/sites/techsupport/Lists/Seneca%20Laptop%20Catalogue/Item/newifs.aspx?xsdata=MDV8MDF8fDkyYTJlNTc0MDJhNDQwNzE4YmUwMDhkYWNlNTk1YmUzfGViMzRmNzRhNThlNzRhOGI5ZTU5NDMzZTRjNDEyNzU3fDB8MHw2MzgwNDkxODA0MTU1NTMwNjl8VW5rbm93bnxWR1ZoYlhOV") to ITS. Once your request is reviewed and approved, your new employees can [book an appointment](https://outlook.office365.com/owa/calendar/SenecaCollegeTechnicalSupportLaptopPickup@seneca.onmicrosoft.com/bookings/ "https://outlook.office365.com/owa/calendar/SenecaCollegeTechnicalSupportLaptopPickup@seneca.onmicrosoft.com/bookings/") to pick it up the equipment.</td></tr><tr><td colspan="3">**\*Note:**If you are putting through a laptop request on behalf of a manager, please indicate the managers name in the comments section.</td></tr></tbody></table>

- Contact [ITS Service Desk](mailto:servicedesk@senecapolytechnic.ca "Information Technology Services Service Desk") \(with one ticket\) as soon as possible, prior to new employee start date for access to the following:

1. PeopleSoft Access \(if required\)
2. Adobe Sign \(if required\)

- Communication tools such as MS Teams \(including new employee phone number\), Webex, Zoom etc. as well as MS Office will be installed on every device.
- Cell Phone – If your employee requires a cell phone, they can [submit an order](https://employees.senecacollege.ca/spaces/77/it-services/wiki/view/13550/cell-phones-plans) for a Seneca-issued device.  This will require your approval once submitted.
- Purchasing Card – If your employee requires a VISA card for purchasing.  Please fill out a [Payment Card Request](https://employees.senecacollege.ca/spaces/19/financial-services/files/14405/purchasing-card-request-pdf).