---
title: "How to File an Academic Integrity Violation"
type: "wiki"
space: "ITAS"
author: "David Trinh"
created: 2024-02-12T18:14:16Z
updated: 2024-08-22T21:28:04Z
tags: ["ai", "aiviolation", "reportingai", "violation"]
url: "https://employees.senecapolytechnic.ca/spaces/238/itas/wiki/view/19576/how-to-file-an-academic-integrity-violation"
---

# How to File an Academic Integrity Violation

In the event a student has been deemed to have violated academic integrity, this needs to be reported as soon as possible as per [Seneca's Academic Integrity Policy](https://www.senecapolytechnic.ca/about/policies/academic-integrity-policy.html#:~:text=Appendix%20A%3A%20Academic%20integrity%20procedure).

### Step 1: Information gathering and assessment

| Action | Duration, unless extenuating circumstances arise | Responsibility |
| --- | --- | --- |
| 1. Report the witnessing or suspicion that an academic integrity violation has occurred to the designate in your school/program. | As soon as possible, within a reasonable timeframe to assess the violation, as determined by the chair. | Faculty, invigilator, student, support staff |
| 2. Inform the student of the witnessed or suspected academic integrity offence. | As soon as possible, within a reasonable timeframe to assess the violation, as determined by the chair. | Faculty, invigilator, support staff<br><br><br>**Note:** If a student has witnessed or suspects an academic integrity violation has occurred, the student can inform the faculty/invigilator or support staff.<br><br><br>Every reasonable effort will be made to ensure the anonymity of a student reporting a potential breach. |
| 3. Collect and retain the in-person or online assessment \(e.g., test/examination, lab report, essay, assignment, quiz, video or project\) and any related evidence, at the discretion of the faculty/invigilator or support staff. | Within five days of the reported violation | Faculty, invigilator, support staff |
| 3. a\) If it is concluded that no academic integrity offence has occurred, inform the student and no further action is required. | As soon as possible, within two Seneca business days. | Faculty |
| 3. b\) If it is concluded that an academic integrity offence has occurred, commence the formal process. | As soon as possible, within five Seneca business days. | Faculty |

### Step 2: Formal reporting of academic integrity violation

| Action | Duration, unless extenuating circumstances arise | Responsibility |
| --- | --- | --- |
| 1. Complete an [Academic Integrity Report \(PDF\)](https://www.senecapolytechnic.ca/content/dam/projects/seneca/about/policies/academic-integrity-report.pdf). | Within five Seneca business days of the alleged violation | Faculty |
| 2. Deliver a copy of the completed Academic Integrity Report and a blank [Student Response to the Academic Integrity Report \(PDF\)](https://www.senecapolytechnic.ca/content/dam/projects/seneca/about/policies/response-to-the-academic-integrity-report.pdf) to the student and specified school liaison electronically. | Within five Seneca business days of the alleged violation | Faculty |
| 3. At the student’s discretion, submit a completed Student Response to the Academic Integrity Report to the chair and/or specified school liaison. | Within five Seneca business days from receipt of the Academic Integrity Report | Student |
| 4. Convene a meeting of the Academic Integrity Committee at which the student and/or faculty member may meet in person or virtually with the committee to provide clarification. | With 10 Seneca business days from the student’s receipt of the Academic Integrity Report | Academic Integrity Committee chair |
| 5. Provide the Academic Integrity Committee’s decision in writing to the student, with copies sent to the respective faculty, coordinator, chair and/or specified school liaison. | Within five Seneca business days | Academic Integrity Committee chair |
| 6. a\) If it is concluded that no academic integrity violation has occurred, a letter stating the decision will be prepared and delivered to the student, with a copy delivered to the faculty, chair and/or specified school liaison, electronically or in person. The Academic Integrity Report will be destroyed. | Within five Seneca business days | Academic Integrity Committee chair |
| 6. b\) If it is concluded that an academic integrity violation has occurred, a letter stating the decision, as well as available supports, will be delivered to the student with a copy to the faculty, chair and/or specified school liaison. Sanctions will then be imposed, as outlined in the Academic Integrity Offences – Sanctions document. | Within five Seneca business days of receipt of the Academic Integrity Committee’s decision | Academic Integrity Committee chair/ student |
| 7. The student may appeal the decision of the Academic Integrity Committee based on Seneca’s [Academic Appeal Policy](https://www.senecapolytechnic.ca/about/policies/academic-appeal-policy.html) | Within five Seneca business days of receipt of the Academic Integrity Committee’s decision | Student |

Source: [Academic Integrity Policy - Policies - Seneca Polytechnic, Toronto, Canada](https://www.senecapolytechnic.ca/about/policies/academic-integrity-policy.html#:~:text=Formal%20reporting%20of%20academic%20integrity%20violation)

Our school designate is ai.itas@senecapolytechnic.ca

*\*\*\* Updated July 16, 2024 \*\*\**

## Attachments

- [Academic Integrity Process ITAS.pdf](https://employees.senecapolytechnic.ca/attachment?file=OXTAz2tJvTRuQWk0fuI8hQ%253D%253D)