--- title: "New employee checklist" type: "wiki" space: "New Employees" author: "Anonymous" created: 2020-08-19T16:40:31Z updated: 2026-06-02T20:49:55Z tags: ["category-new-employee", "Employee-development-and-engagement", "foracademic", "foradmin", "forsupport", "new-employees", "onboarding", "orientation"] url: "https://employees.senecapolytechnic.ca/spaces/129/new-employees/wiki/view/4212/new-employee-checklist" --- # New employee checklist ## Welcome to Seneca! Starting a new job can be both exciting and overwhelming. Our comprehensive New Employee Checklist is designed to guide you through every step of your onboarding process, ensuring you have all the tools and information you need to hit the ground running. From Before Start to First Month, this checklist is your go-to resource for a smooth and successful transition into your new role at Seneca. Empower yourself from day one and pave the way for a thriving career with us! - Before Start - First Day - First Week - Second Week - First Month Contact [HR Help](https://employeeservicehub.senecapolytechnic.ca/esc?id=sc_cat_item&sys_id=27c78de49f331200d9011977677fcfb3) for general inquiry, and [ITS](mailto:servicedesk@senecapolytechnic.ca) for tech support. * * * ## **Before Start** #### **Actions Required** **1. Set up company email account.** - - Verify that you have received your Seneca user ID and password. If you haven't received, contact [HR Help](mailto:hr.help@senecapolytechnic.ca). - Log into your email account. You will be prompted to complete [Duo Security](https://employees.senecapolytechnic.ca/spaces/167/it-services-for-employees/wiki/view/13532/duo-security "Duo Security"), two-factor authentication \(2FA\) self-enrollment process. **2. Complete all HR paperwork.** - - [Add and Review Personal Information](https://employees.senecapolytechnic.ca/spaces/129/new-employees/files/13117/add-and-review-personal-information "Add and Review Personal Information"), i.e., SIN, DOB, and Gender. - [View and Update Pay Information](https://employees.senecapolytechnic.ca/spaces/129/new-employees/files/13118/view-and-update-pay-information "View and Update Pay Information"). - [View Benefit Coverage](https://employees.senecapolytechnic.ca/spaces/129/new-employees/files/13119/view-benefit-coverage "View Benefit Coverage"). - [View Employment Standards in Ontario](https://employees.senecapolytechnic.ca/spaces/129/new-employees/files/13120/employment-standards-act) - Please note: Late submission may result in delayed or incorrect pay, inaccurate tax deduction, and benefit calculation issues. **3. Set up your Seneca ID - [OneCard](https://students.senecapolytechnic.ca/spaces/61/onecard/home "OneCard").** - - Upload a picture on [MyPhoto](https://myphoto.senecapolytechnic.ca/ "MyPhoto") for your virtual OneCard. - [Install your OneCard](https://students.senecapolytechnic.ca/spaces/61/onecard/wiki/view/288/virtual-onecard "Install your OneCard") on your [Apple](https://apps.apple.com/ca/app/seneca-onecard/id1622451390) or [Android](https://play.google.com/store/apps/details?id=ca.senecacollege.senecaonecard) smartphone. - [Setup your door access](https://employees.senecapolytechnic.ca/spaces/77/it-services/wiki/view/17167/virtual-onecard#setupaccess "Setup your door access"). **4. Prepare for coming to campus.** - - Confirm start date, time and location with your supervisor. - Review [parking](https://www.senecacollege.ca/student-services-and-support/campus-services/parking.html "Parking options") and [transportation](https://www.senecacollege.ca/student-services-and-support/campus-services/transportation.html "Transportation Options")options at Seneca. - Review [hotelling space](https://employees.senecapolytechnic.ca/spaces/234/flexible-work/home) information and book a desk through the [Eptura Engage](https://seneca.condecosoftware.com/) ​System. #### **Recommended** - Start reviewing [New Employee Hub](https://employees.senecapolytechnic.ca/spaces/129/new-employees/NewEmployeeHub "New Employee Hub"). - Follow Seneca Polytechnic on [Instagram](https://www.instagram.com/p/DDHpYRbtfiV/) and [LinkedIn](https://www.linkedin.com/posts/senecapoly_gtatopemployers-topemployers2025-senecaproud-activity-7269712713138790400-0YST?utm_source=share&utm_medium=member_desktop). - Review [Seneca website](https://www.senecapolytechnic.ca/home.html "Seneca website") to learn about programs Seneca offers to students. Back to Top * * * ## **First Day** #### **Actions Required** **1. Begin team orientation with supervisor.** - - Connect with your supervisor to receive start-up package \(e.g., IT equipment\) and review expectations, and training schedule. **2. Set up your workspace.** - - Set up your workspace, whether on campus in a [Hotelling Space](https://employees.senecapolytechnic.ca/spaces/234/flexible-work/home "Hotelling Space"), or at home. - Review Seneca's [Guidelines for Flexible Work](https://employees.senecapolytechnic.ca/spaces/234/flexible-work/wiki/view/14244/guidelines). - Set up calendar, communication tools, and [Email Signature](https://employees.senecapolytechnic.ca/spaces/28/marketing-communications-brand-resources/wiki/view/2148/email-signatures "Email Signature") to support flexible work arrangements. **3. \(Full-time Support Staff\) Review your union resources.** - - Review . - View [Local 561 website](http://opseu561.org/ "Local 561 website") and . #### **Recommended** - Explore the [technology tools](https://employees.senecapolytechnic.ca/spaces/122/support/wiki/view/12875/new-employee "technologies for new employees") you'll use everyday, including: [Microsoft Teams](https://employees.senecapolytechnic.ca/spaces/77/it-services/wiki/view/3686/microsoft-teams "Microsoft Teams"), [Microsoft Teams Phone](https://employees.senecapolytechnic.ca/spaces/77/it-services/wiki/view/14795/microsoft-teams-phone "Microsoft Teams Phone"), [Zoom](https://employees.senecapolytechnic.ca/spaces/77/it-services/wiki/view/6605/zoom "Zoom"), and [Microsoft 365](https://employees.senecapolytechnic.ca/spaces/77/it-services/wiki/view/3654/microsoft-office-365 "Microsoft 365"). - Upload profile photo on [MySeneca](https://employees.senecapolytechnic.ca/spaces/162/intranet-support/articles/how-to/7597/how-to-upload-your-profile-photo "MySeneca"), and [Microsoft 365](https://support.microsoft.com/en-us/office/how-can-i-update-my-profile-information-or-change-my-picture-ec532fdc-36d1-4ba2-bdb7-5ad1f27351b0 "Microsoft 365"). - Continue to review [New Employee Hub](https://employees.senecapolytechnic.ca/spaces/129/new-employees/NewEmployeeHub "New Employee Hub"). - Review [IT Support](https://employees.senecapolytechnic.ca/spaces/122/support/wiki/view/3315/it-support "IT Support") to learn about support services and common IT requests. Back to Top * * * ## **First Week** #### **Actions Required** **1. Integrate into your team, your role, and the organization.** - - Your supervisor will meet you for a department-specific orientation to understand your team's mandate, priorities, and collaboration within and across teams. - Your supervisor will review job responsibilities and expectations with you. **2. Prepare for payroll and time tracking.** - - Review the [HR Payroll Schedule](https://employees.senecapolytechnic.ca/spaces/82/human-resources/wiki/view/21829/payroll-schedule "HR Payroll Schedule") to confirm pay dates and cut-off dates. - Submit timesheet by cut-off to ensure accurate and timely payment. - **Full-time Employees:**Submit absence. - **Full-time Support Staff employees:** Submit overtime hours. - **Part-time employees:** Submit regular working hours and absence. - Refer to for instructions on submitting hours and for guidance on submitting absences. **3. \(New Faculty Only\) Explore [Faculty onboarding resources](https://employees.senecapolytechnic.ca/spaces/39/the-teaching-learning-centre/articles/press-release/20686/welcome-new-faculty-members-understanding-your-pd-requirements "Faculty onboarding resources").** - - Register for required professional development courses. - Register for new faculty orientation. #### **Recommended** - Login to [MySeneca](https://employees.senecapolytechnic.ca/ "MySeneca") using the credentials provided in your welcome email and become familiar with the website. - Continue to review [New Employee Hub](https://employees.senecapolytechnic.ca/spaces/129/new-employees/NewEmployeeHub "New Employee Hub"). - Visit the Seneca [policies](https://www.senecacollege.ca/about/policies.html "Seneca Policies") page to review the policies. - Learn what to do in case of an emergency by reviewing the [Emergency Response Guide](https://www.senecacollege.ca/about/security/emergency-response-guide.html "Emergency Response Guide"). - Consider setting up 1:1s with key team members. - Explore learning resources and workshops on [MyPD](https://mypd.senecapolytechnic.ca/lime/bins/Dashboard.aspx "MyPD"). Back to Top * * * ## **Second Week** #### **Actions Required** **1.** Complete all**mandatory training**using the **** **[Mandatory Training Guide](https://employees.senecapolytechnic.ca/spaces/129/new-employees/files/13122/mandatory-training-guide "Mandatory Training Guide")** to build foundational understanding of how we work together at Seneca**.** All Seneca employees are required to complete the listed mandatory eLearning modules below within two weeks of start date. - - Health & Safety Awareness - Phishing and Email Fraud Awareness - Privacy is Everybody's Business - Sexual Violence Policy - Supporting people with Disabilities \(AODA Training\) **2.** If you work with or are in proximity to controlled products, complete one more **mandatory training** - [WHMIS Training](https://employees.senecapolytechnic.ca/spaces/27/health-and-safety/wiki/view/313/whmis-training "WHMIS Training"). **3.** Complete [enrolment activities](https://employees.senecapolytechnic.ca/spaces/285/benefit-enrolment/home) for **CAAT Pension Plan** and **Sun Life Benefits**. #### **Recommended** - Learn about [reporting accidents, injuries and occupational illnesses](https://employees.senecapolytechnic.ca/spaces/27/health-and-safety/wiki/view/307/reporting-accidents-injuries-and-occupational-illnesses "Reporting accidents, injuries and occupational illnesses") at work. - Review travel authorizations, expense reports, account numbers, and reimbursement process. Refer to [Financial Services](https://employees.senecapolytechnic.ca/spaces/19/financial-services/home "Financial Services") for more details. - Set up [LinkedIn Learning](https://employees.senecapolytechnic.ca/spaces/82/human-resources/linkedin-learning "LinkedIn Learning") to start your self-paced learning journey. Back to Top * * * ## **First Month** #### **Recommended** - Complete the [Employee Census](https://studenterp.senecapolytechnic.ca/psc/ps/EMPLOYEE/SA/c/S3_HRCPI_EMP_CENSUS_HR.S3_EMP_CENSUS.GBL "Employee Census") survey to help Seneca better understand and support the diversity of our workforce. - Download [Seneca SAFE app](https://www.senecapolytechnic.ca/about/security/seneca-safe.html) to get instant access to campus safety resources. - Visit [MyPD](https://mypd.senecacollege.ca/)to view and register for upcoming workshops. - Volunteer for a team initiative or Seneca event. - Check and join [Employee Resource Groups](https://employees.senecapolytechnic.ca/spaces/297/reconciliation-and-inclusion-ri-resource-bank/employee-resource-groups "Employee Resource Groups") to build community connections. Back to Top