Prior to arrival | New Employees | Seneca Polytechnic

Contact Employee

• Reach out to the employee via their personal or Seneca email address (if set up) to provide them with details regarding their first day:
  • Are they working remotely or on site?
  • Who will they meet?
  • When should they start?
• Provide the below links to the employee that will be accessible once their Seneca account is set up.

• • New Employee Resources
  • Add and Review Personal Information 
  • View and Update Pay Information 
• Direct employee to OneCard to submit their photo online to ensure access to their Virtual OneCard via the mobile app. 
• The employee will need a OneCard – virtual or physical – to access employee hotelling workspaces at King, Markham, Newnham, and Seneca@York campuses, including the elevator vestibule doors and stairwells in CITE at Newnham.
• Provide the below links to the employee to set up and use their OneCard for door access on campus.
  
  • How to Setup Your OneCard for Door Access
  • How to Use Your OneCard to Open Doors on Campus

Equipment and Technology Set Up

• The following equipment is provided from ITS.  Please put through your request as soon as possible (preferably 2 weeks prior to start date).

• Contact ITS Service Desk (with one ticket) as soon as possible, prior to new employee start date for access to the following:

1. PeopleSoft Access (if required)
2. Adobe Sign (if required)

• Communication tools such as MS Teams (including new employee phone number), Webex, Zoom etc. as well as MS Office will be installed on every device.
• Cell Phone – If your employee requires a cell phone, they can submit an order for a Seneca-issued device.  This will require your approval once submitted.
• Purchasing Card – If your employee requires a VISA card for purchasing.  Please fill out a Payment Card Request.