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How to File an Academic Integrity Violation | ITAS | Seneca Polytechnic

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How to File an Academic Integrity Violation

In the event a student has been deemed to have violated academic integrity, this needs to be reported as soon as possible as per Seneca's Academic Integrity Policy. 

Step 1: Information gathering and assessment

Action Duration, unless extenuating circumstances arise Responsibility

1. Report the witnessing or suspicion that an academic integrity violation has occurred to the designate in your school/program.

 As soon as possible, within a reasonable timeframe to assess the violation, as determined by the chair. Faculty, invigilator, student, support staff

2. Inform the student of the witnessed or suspected academic integrity offence.

 As soon as possible, within a reasonable timeframe to assess the violation, as determined by the chair.

Faculty, invigilator, support staff

Note: If a student has witnessed or suspects an academic integrity violation has occurred, the student can inform the faculty/invigilator or support staff.

Every reasonable effort will be made to ensure the anonymity of a student reporting a potential breach. 

3. Collect and retain the in-person or online assessment (e.g., test/examination, lab report, essay, assignment, quiz, video or project) and any related evidence, at the discretion of the faculty/invigilator or support staff.

 Within five days of the reported violation Faculty, invigilator, support staff 

3. a) If it is concluded that no academic integrity offence has occurred, inform the student and no further action is required.

 As soon as possible, within two Seneca business days.  Faculty

3. b) If it is concluded that an academic integrity offence has occurred, commence the formal process.

 As soon as possible, within five Seneca business days.  Faculty

Step 2: Formal reporting of academic integrity violation

Action Duration, unless extenuating circumstances arise Responsibility

1. Complete an Academic Integrity Report (PDF).

 Within five Seneca business days of the alleged violation Faculty

2. Deliver a copy of the completed Academic Integrity Report and a blank Student Response to the Academic Integrity Report (PDF) to the student and specified school liaison electronically.

 Within five Seneca business days of the alleged violation Faculty

3. At the student’s discretion, submit a completed Student Response to the Academic Integrity Report to the chair and/or specified school liaison.

 Within five Seneca business days from receipt of the Academic Integrity Report Student

4. Convene a meeting of the Academic Integrity Committee at which the student and/or faculty member may meet in person or virtually with the committee to provide clarification.

 With 10 Seneca business days from the student’s receipt of the Academic Integrity Report Academic Integrity Committee chair

5. Provide the Academic Integrity Committee’s decision in writing to the student, with copies sent to the respective faculty, coordinator, chair and/or specified school liaison.

 Within five Seneca business days Academic Integrity Committee chair
6. a) If it is concluded that no academic integrity violation has occurred, a letter stating the decision will be prepared and delivered to the student, with a copy delivered to the faculty, chair and/or specified school liaison, electronically or in person. The Academic Integrity Report will be destroyed. Within five Seneca business days Academic Integrity Committee chair
6. b) If it is concluded that an academic integrity violation has occurred, a letter stating the decision, as well as available supports, will be delivered to the student with a copy to the faculty, chair and/or specified school liaison. Sanctions will then be imposed, as outlined in the Academic Integrity Offences – Sanctions document. Within five Seneca business days of receipt of the Academic Integrity Committee’s decision Academic Integrity Committee chair/ student
7. The student may appeal the decision of the Academic Integrity Committee based on Seneca’s Academic Appeal Policy Within five Seneca business days of receipt of the Academic Integrity Committee’s decision Student 

Source: Academic Integrity Policy - Policies - Seneca Polytechnic, Toronto, Canada 

Our school designate is ai.itas@senecapolytechnic.ca

 

*** Updated July 16, 2024 ***

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