End of Term - Fall 2023 (2237) | Office of the Registrar: Administrative Information and Resources | Seneca Polytechnic

Final Grades & Promotion Meetings

This page is updated each term with information and links to instructional documents to assist with final grades submission and promotion meetings.

Tip: When opening links from this page, right click and select 'Open Link in New Tab'. This will allow you to have multiple documents open without losing access to this page.

Important Dates

• Grade rosters available ⇒ Wednesday, Nov. 29
• Fall Term 2023 ends ⇒ Wednesday, Dec. 13
• Final grades due ⇒ Friday, Dec. 15 at 5 p.m.
• Promotion meetings ⇒ Sunday, Dec. 17 to Monday, Dec. 18 
  
  • Meeting Room Schedule
• Promo access ⇒ Sunday, Dec. 17 at 8 a.m. to Monday, Dec. 18 at 4 p.m.
  • Promo Access 
• Supplemental exam schedule ⇒ No formal schedule for Fall 2023 Term
• Grades release ⇒ Tuesday, Dec. 19 at 9 a.m. on Student Home

What's New?

• View the Updates document for a list of what's new for Fall 2023 Term.

Final Grades Submission

• Navigate to the Faculty Center to input final grades. It can be accessed from the Employee i3 link on the MySeneca homepage.

• Review Seneca’s Grading Policy.

• Follow the Final grades instructions and ensure all classes are graded and set to approved by 5 p.m on Friday, Dec. 15.

Promotion Meetings

These activities are a co-ordinated effort between the academic areas and the Registrar’s Office with a focus on supporting students’ progression with accurate and timely updates to student records. To ensure success, we encourage academic areas to prioritize the required promotion meeting activities in the order listed below.

Navigate to the Promotion meeting tile to perform the following actions:

Grade changes and temporary grades 

• Grades can be changed, or outstanding grades can be added directly in the system during promotion meetings.
• Deadline: Monday, Dec. 18 at 2 p.m.

Academic standing review 

• Review records with a temporary academic standing of Reassessment Needed. Add an advising comment to indicate how it should be updated. 
• Submit all recommended withdrawals (with required Chair approval) to the Registration Office for processing before Monday, Dec. 18 at 2 p.m.   

Transfer request 

• Review records with a pending transfer requests. Add an advising comment to either approve or deny each student's request.
• Deadline: Monday, Dec. 18 at 4 p.m.

Grad review 

• Review records with outstanding academic requirements and if applicable, perform tasks to update the students' records to fulfil the graduation requirements.

Instructional Documents

Support

The Registrar’s Office is here to help support you during this busy period. Please email finalgrades@senecacollege.ca if you have any questions or experience issues related to final grades submission or promotion meetings. This address is monitored consistently, and we will respond as soon as possible during business hours starting Wednesday, Dec. 13 through to Monday, Dec. 18, as well as the following on the weekend:

Saturday, Dec. 16: 8 a.m. – 10 a.m. & 2 p.m. – 5 p.m.

Sunday, Dec. 17: 8 a.m. – 10 a.m. & 2 p.m. – 5 p.m.

Policies

Academics and Student Services Policy

Grading Policy

Student Progression and Promotion Policy