End of Term -Winter 2025 (2251) | Office of the Registrar: Administrative Information and Resources | Seneca Polytechnic

Final Grades & Promotion Meetings

This page is updated each term with information and links to instructional documents to assist with final grades submission and promotion meetings.

Tip: When opening links from this page, right click and select 'Open Link in New Tab'. This will allow you to have multiple documents open without losing access to this page.

Important Dates

• Grade rosters available ⇒ Tuesday, April 2
• Winter Term 2025 ends ⇒ Thursday, April 17
• Final grades due ⇒ Tuesday, April 22 at 9 a.m.
• Promotion meetings ⇒ Wednesday, April 23 to Thursday, April 24 
• Promo access ⇒ Wednesday, April 23 at 8 a.m. to Thursday, April 24 at 4 p.m.
  • Promo Access 
• Supplemental exam schedule ⇒ No formal schedule for Winter 2025 Term
• Grades release ⇒ Monday, April 28 at 9 a.m. on Student Home

What's New?

• View the Updates document for a list of what's new for Winter 2025 Term.
•  Please note there is a planned system outage from 7am to noon on April 26th.  

Final Grades Submission

• Navigate to the Faculty Center to input final grades. It can be accessed from the Employee i3 link on the MySeneca homepage.

• Review Seneca’s Grading Policy.

• Follow the Final grades instructions and ensure all classes are graded and set to approved by 9 a.m on Tuesday, April 22.

Promotion Meetings

These activities are a co-ordinated effort between the academic areas and the Registrar’s Office with a focus on supporting students’ progression with accurate and timely updates to student records. To ensure success, we encourage academic areas to prioritize the required promotion meeting activities in the order listed below and complete everything by 4 p.m on Thursday, April 24. 

Navigate to the Promotion meeting tile to perform the following actions:

Grade changes and temporary grades 

• Grades can be changed, or outstanding grades can be added directly in the system during promotion meetings.

Academic standing review 

• Review records with a temporary academic standing of Reassessment Needed. Add an advising comment to indicate how it should be updated. 
• Submit all recommended withdrawals (with required Chair approval) to the Registration Office for processing before Thursday, Apr. 24 at 4 p.m.   

Transfer request 

• Review records with a pending transfer requests. Add an advising comment to either approve or deny each student's request.

Grad review 

• Review records with outstanding academic requirements and if applicable, perform tasks to update the students' records to fulfil the graduation requirements.

Instructional Documents

Support

The Registrar’s Office is here to help support you during this busy period. Please email finalgrades@senecapolytechnic.ca if you have any questions or experience issues related to final grades submission or promotion meetings. This address is monitored consistently, and we will respond as soon as possible during business hours starting Monday, April. 21 through to Monday, April. 28. On Saturday Apr. 26th and Sunday Apr. 27th the mailbox will be monitored during the following hours: 8 a.m. – 10 a.m. & 2 p.m. - 5 p.m.  

Policies

Academics and Student Services Policy

Grading Policy

Student Progression and Promotion Policy