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First Steps for New Employees | New Employees | Seneca Polytechnic

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First Steps for New Employees

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Before you start

Tasks

  • Verify that you have received your Seneca user ID and password, and you can login to your email account
  • Seneca requires Duo Security two-factor authentication (2FA), a secure way for you to log into your email and other Seneca’s applications. After you have completed the step above, you will be prompted to complete Duo Security self-enrollment process
  • Important: To ensure there is no delay in your pay, please use your Seneca credentials to login to PeopleSoft to enter your Date of Birth and SIN number.
  • Visit the Seneca MyPhoto app to upload a picture for your Virtual OneCard. You can then access your Seneca ID through the Virtual OneCard mobile app.

  • Your OneCard – virtual or physical – is required to access employee hotelling workspaces at King, Markham, Newnham and Seneca@York campuses, including the elevator vestibule doors and stairwells in CITE at Newnham. If your OneCard app does not have door access, setup your door access.

  • Review the following guides to set yourself up in PeopleSoft:
  • If working on campus, download the Seneca SAFE App to ensure access to up to date information
  • Review parking and transportation options at Seneca

First day

Job duties and expectations

  • Connect with your supervisor to receive start-up information package and review expectations
  • Establish work hours and breaks including lunch with your supervisor
  • Clarify your first week schedule and confirm required, and recommended training

Socialization

  • Introduce yourself to your departmental team

Resources

  • Ensure your Virtual OneCard is available through the mobile app to access a variety of services
  • Review the  support page and the following guides to familiarize yourself with technology tools:
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Technical Support

  • Review  to learn about support services and common IT requests

First week

Job duties and expectations

Socialization

  • Plan a virtual meet and greet with a colleague

Resources

Training and development

  • Login to MySeneca using the credentials provided in your welcome email and become familiar with the website

First two weeks

Job duties and expectations

  • Complete all mandatory eLearning modules using the Mandatory Training Guide. The modules include:
    • Health & Safety Awareness
    • Phishing and Email Fraud Awareness
    • Privacy is Everybody’s Business
    • Sexual Violence Policy 
    • Supporting People with Disabilities (AODA Training)
  • The Health and Safety Office provides general WHMIS training for all employees who work with or come into proximity of, controlled products. For employees that are working in these environments, WHMIS training is mandatory. To learn more, go to WHMIS Training.

Socialization

  • Take a virtual tour of Seneca’s campuses and continue to introduce yourself to others throughout the organization

Resources

  • Visit the Resources page to learn about tools and services available throughout Seneca

First month

Job duties and expectations

  • Review your job duties and tasks and prepare any questions where you require additional clarification
  • Review the Discrimination and Harassment Policy to learn about preventing discrimination in employment
  • Check-in with your supervisor to track progress, review first month on the job and receive feedback
  • Schedule regular check-in meetings with your supervisor
  • Complete your Individual Development Plan to establish goals and objectives for the year

Resources

  • Find out about the discounted software for  for employees

Training and development

  • Visit MyPD to view and register for upcoming workshops

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